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Project Vault: Training Course Complete Walkthrough

Project Vault Step-by-Step Walkthrough Training
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Perfect for showcasing your business’ hard work

Welcome to the Project Vault Complete Training Course!  The ideal choice for showcasing your business’ hard work. We call this the “vault” because, unlike only publishing to social media platforms, using your own website guarantees that your content is ALWAYS available, FOREVER.

This tool is designed to help simplify and present your work in a structured manner, following Blown2Particles “P.A.R.” method. We use 3 basic elements to create a sales story: Problem, Action, and Results.  Not only can you elevate and showcase your work through this format, but also attracts potential customers and allows you to answer questions through examples.

The Project Vault is compatible with the Job Sites + Crew Builder packages from the Business Blast Suite.  This can enable the ability to highlight team members who worked on a project or if you worked on a project in a public space, you could add its location and details with a quick click so that people can physically visit your finished work.

  • IMPORTANT: This type of integration is a custom feature for the Business Blast.  Even if you already have Job Sites and/or Crew Builder installed on your website, this integration is by request only.  If you are interested in learning more about this, please contact Blown2Particles and we’ll be glad to figure out how to make it match your needs!

Dashboard + Page Setup

The backend of a WordPress Website can be a little overwhelming at first. The first step is to familiarize yourself with the Admin Dashboard.

When we launched your website, you were given a unique username, password, and login URL.  Use those credentials to log in, so you can work alongside these instructions.

If you have any trouble locating this information or getting logged in, contact Blown2Particles and together we’ll get you logged in.

The Project Vault uses 3 primary screens: WordPress Admin Dashboard, “Project Vault” Archives, and “Add New Project”.

 

 

WordPress Admin Dashboard

When you first log in, you arrive at your Main Admin Dashboard. There is a lot is going on here.  Which can be overwhelming and distracting! Cleaning up these screens will help you get familiarized and more comfortable.

 

News Flash Admin Dashboard Setup - 1

  1. Upper right corner, click “screen options”.
  2. Uncheck all the boxes, except for “Site Health Status” + “Site Kit Summary.
  3. Click “screen options” again to collapse the menu.

Main Admin Dashboard setup complete.

 

“Project Vault” Archives

Next, we will repeat a similar process in the “Project Vault” Archives screen.

 

Project Vault Admin Dashboard Setup - 2

  1. From the left side menu, locate the ‘Hammer’ icon labeled “Project Vault” and click.
    (alternatively, hover, then select “Project Vault Archives”)
  2. Click “Screen Options” in the upper right corner.
  3. Check all the boxes here, “Author” + “Date”.
  4. 20-30 items per page is fine.
    (Above 50 can slow down your workflow)
  5. Select Compact View.
  6. Click Apply.

“Project Vault Archives” setup is complete.

 

“Add New Project” – Main Article Screen

Finally, make a few changes to the “Add New Project” screen.

 

Project Vault Admin Dashboard Setup - 2

  1. From the left side menu, locate the ‘Hammer’ icon labeled “Project Vault”, hover, and select the submenu option “Add New Project”.
    (Alternatively, from the “Project Vault Archives” screen, click the button labeled “Add New Project”)
  2. Click “screen options” in the upper right corner.
  3. Disable the checkbox labeled “slug” and leave the others enabled.
  4. Select “2 Column” layout.
  5. Click “Screen Options” again to collapse the window.
  6. The remaining windows are ‘movable.’ Please rearrange them in the following order to match our recommended settings.

Recommended window layout.

Left Column

Settings: B2P Project Vault

Right Column

Author

Article Categories

Excerpt

Featured Image

Publish

Your preferences have all now been setup and up adjusted in a way that you should already be feeling up to PAR!

Now, let’s start your first Project Vault entry.  We’ll provide a quick checklist at the start of each element to make sure you’ve got everything to succeed!

 

Stuck?

We have added easy to follow checklists, instructions, + reminders inside the Project Vault.

Project Vault - Help Link Locations

 

  1. Top right of the “B2P Project Vault” window, there is a link with details about Project Vault requirements.
  2. At the bottom of each ‘section’ there is a link with information and tips.

Starting Your Project

The structured format of the Project Vault creates opportunities for you to showcase your work from start to finish. It offers features of multiple galleries, videos, and more.

There are 3 REQUIRED elements to set up your project.

  1. Title
  2. Featured Image
  3. Article Categories

Project Setup

To start your first project, you’ll need to be logged into your website.

Locate the hammer icon labeled “Project Vault” in the menu on the left side of the screen, hover, and select “Add New Project”.

 

Project Vault Project Setup - 1

  1. At the top, click on the box labeled “Add title” and enter your title.
    Just so it’s mentioned, this will be seen every time someone shares or finds the link to your article.
  2. Find the box “Featured Image”.
  3. Click the blue text labeled “Set feature image”.
  4. Use WordPress Media Manager to select or upload your image.
  5. Click the button labeled “Set feature image”.
    A thumbnail of this image will appear in the featured image box

 

BONUS SEO: Want to improve your website’s search rankings? Take a minute to fill out the ‘metadata’ for your images for impactful results!  This information will even appear alongside your images when publicly shared reducing digital theft!

 

Project Vault Project Setup - 2

  1. Find the box labeled “Article Categories”
  2. Select the checkboxes that apply to the article you are working on.

IMPORTANT: Only select from pre-assigned options.  If you want to change, add, or delete from these options, please contact Blown2particles to ensure the best results.

 

That covers the extra bits for now.

The remaining steps will be inside the main window labeled “Settings” or “B2P Project Vault”.  The top part of this section provides instructions and resources for each section.  Below each of the ‘tabs’ have been color-coded to make navigation easier.

Setup + Intro

The first segment of your article is your project introduction and a few optional features.  This segment comes right after your feature image and defines the scope of what you want to share.

The ‘Setup + Intro’ section contains the following elements:

Required

Introduction Content

(optional)

Background Image

Secondary Headline

 

PRO-TIP: Struggling to get started?  Work on your Problem, Action, and Results first, then summarize for the intro and sell for the conclusion!

 

Project Vault - Setup + Intro 1

  1. Below the instructions there is a color-coded menu or ‘tabs.’ Select the yellow ‘tab’ labeled “Setup + Intro”
  2. (optional) Background Image: Click the ‘Choose Media’ Button to open the WordPress Media Manager to select an image to appear at the very top of the article’s background.
  3. (optional) Secondary Headline: This is different than the title of the post, a chance to draw attention to the focus point of the project’s success story.
  4. Introduction Content: This is the opening statement to your project, make sure to summarize the Problem, Action, and Results. You may copy/paste from a Word document into this window and it will keep any formatting.

 

This completes the “Setup + Intro” Section of your Project.

The Problem

The Problem tells people why you were chosen for the job.  Provide the scope and scale of the job site.  Try to create ‘common ground’ with the visitor’s potential needs.

Try answering 1 or 2 of these questions to get started.

  • What are the customer’s feelings about this?
  • Any unique challenges or fears about the situation?
  • Are you the only contributor?
  • Have you faced any resistance or hesitation?

 

The P.A.R. elements all have a similar layout and elements, this is to help make this process easier for you!

Organize your project notes for The Problem section before continuing.

 

Project Vault - 'The Problem' 1

  1. (optional) Locate ‘Additional Media’ and Click the switch to enable.
  2. 1.  Find ‘Select Media Type’, select ‘Image Gallery’
      1. ‘Image Gallery. Click “Choose Media” to open WordPress Media Manager to select or upload your image.

    Adds an Image Gallery after the “Problem Content’.

  1. 2.  Find ‘Select Media Type’, select ‘Video’
    Adds a Video before the “Problem Content’.

    1. Video URL – Enter the full URL address of your video. (YouTube Preferred)
    2. Video Extra Information – A summary of the video’s contents.
  2. (optional) Problem Headline – Use this as an attention grabber to highlight the biggest ‘problem’ you had to solve.
  3. Problem Content – Discuss the problem in detail and explain why solving this problem was important. You may copy/paste from a Word document into this window and it will keep any formatting.

Project Vault - 'The Problem' 2

 

 

The Problem is now complete, the next two steps will be very similar.  Now let’s put things into Action and describe how you solved the problem.

Take Action

The Action section tells people how you got the job done. Dive into your strategy, methodology, and offered services/products that you used to complete the project.

Try expanding on 1 or 2 of these ideas to get started.

  • What about your craftsmanship stands above the rest?
  • Any out-of-the-ordinary solutions used?
  • Did everything go to plan?
  • Did the process have unplanned changes or add-ons?

 

Chronologically organize your project to show your efforts for The Action section before continuing.

 

Project Vault - 'Action' 1

  1. (optional) Locate ‘Additional Media’ and Click the switch to enable.
  2. 1. Find ‘Select Media Type’, select the ‘Image’ option.
    Adds a Video after the “Action Content’.

    1. ‘Image Gallery. Click “Choose Media” to open WordPress Media Manager to select or upload your image.
  1. 2.  Find ‘Select Media Type’, select the ‘Video’ option.
    Adds a Video after the “Action Content’.

    1. Video URL – Enter the full URL address of your video. (YouTube Preferred)
    2. Video Extra Information – A summary of the video’s contents.
  2. (optional) Action Headline – Use this as an attention grabber to highlight the biggest ‘problem’ you had to solve.
  3. Action Content – Discuss the problem in detail and explain why solving this problem was important. You may copy/paste from a Word document into this window and it will keep any formatting.

Project Vault - 'Action' 2

 

 

The Action section is now complete, you are nearly done.  Now that your actions have solved the problem, let’s show off the final results!

The Results Are In!

After all the hard work you get to share The Results, wrapping it all up into another success story…  unless it was a total disaster… still… that “character building” learning experience can be worth sharing!

Here are some suggestions to help get you started.

  • What’s the good, the bad, and the ugly?
  • Did everything stay on budget/schedule?
  • What was the customer’s reaction?
  • What’s your biggest takeaway from this client/project?

 

Organize your project notes for The Results section before continuing.

 

Project Vault - 'Results' 1

  1. (optional) Locate ‘Additional Media’ and Click the switch to enable.
    Only the ‘Results Section‘ offers both an image gallery and a video a the same time!
  2. 1. Find ‘Select Media Type’, check the box labeled ‘Image Gallery’
    Adds a Video after the “Results Content’.

    1. ‘Image Gallery. Click “Choose Media” to open WordPress Media Manager to select or upload your image.
  1. 2.  (recommended) Find ‘Select Media Type’, check the box labeled ‘Video’
    Adds a Video after the “Results Content’.

    1. Video URL – Enter the full URL address of your video. (YouTube Preferred)
    2. Video Extra Information – A summary of the video’s contents.
  2. (optional) Results Headline – Use this as an attention grabber to highlight the biggest ‘problem’ you had to solve.
  3. Results Content – Discuss the problem in detail and explain why solving this problem was important. You may copy/paste from a Word document into this window and it will keep any formatting.

Project Vault - 'Results' 2

 

 

The Results section is now complete. Now, you just need to wrap it up and sell this service to your audience!

Project Conclusion

The Conclusion works as your final thoughts or reflections on the project as a whole.  Most importantly this is an opportunity for your BIG CALL TO ACTION!

If someone made it this far, you have their attention. SELL YOUR SERVICE OR PRODUCT!

Subconsciously, they are already imagining their need for your service, waiting for you to extend them the offer!

 

Let’s sum it all up.

 

Project Vault - 'Conclusion' 1

  1. Below the instructions find the ‘tabs’ menu. Select the purple ‘tab’ labeled “Conclusion”.
  2. (optional) Conclusion Headline – Use this as an attention grabber to highlight the biggest ‘problem’ you had to solve.
  3. Conclusion Content – This is your final summary of the P.A.R. method. Sell your product or service. You may copy/paste from a Word document into this window and it will keep any formatting.

That completes your project!  There are just 4 easy steps left to finalize and publish your work.

 

 

Project Vault - 'Results' 2

  1. Right column, find the box labeled “Excerpt”.
  2. Copy/Paste the first sentence of your “introduction content” into this box.
    (This box is your ‘preview’ for search engines and listings)
  3. Right column, find the box labeled ‘Publish’.
  4. Click the button labeled “Publish/Update’.

All Done!  Your first project update is live!

 


 

 

We understand this may be a little overwhelming and feel like a lot of work… if you are trying to tackle it all in one sitting, it can be.

But, once you have a little practice with documenting and showing your work, it evolves into easily managed bits of effort throughout each day.  As a result, your hard work is always showcased online 24/7 FOREVER.

 

PLEASE! Hang in there for the final sections.

I PROMISE there is a plan to save you time and eliminate those hesitations.

 

We’ve developed some tools and downloadable resources to help you get started! If you master these techniques, you can say goodbye to writing headaches and magically convert bullet points into comprehensive paragraphs.

And the best part is, I’ve done 90% of the work for you!  The outlines, templates, and tools have been specifically designed and tested for use with the Business Blast, which guarantees the results you want with minimal effort!

Media Requirements: Achieving The Best Results

The Project Vault offers multiple ways to add images or videos to your post. This gives you the chance to provide a visual sales opportunity aimed to your future customers.

  • Featured Image
  • Background Image (optional)
  • Image Galleries (optional)
  • Video(s) (optional)

 

To ensure everything appears on the screen perfectly, we have developed easy guidelines for you to follow.

Featured Image + Gallery Images:

  • Best Results: 1024px x 1600px DPI:96
  • Min. size: 1000px (height) x 1000px (width) DP:72
  • Max size: 2000px x 2000px DPI:150 (approx. 25MB)
  • The Image Gallery is limited to 8 images.

PRO-TIP: If you have a large number of pictures and videos, edit them together into a single slideshow, and export it as a video!

Background Image:

  • Best Results: 640px x 2560px
  • Min. size: 500px (height) x 1920px (width)
  • Max size: 700px x 2000px
Video:

  • Best/Min Results: 1080px (height) x 1920px (width) – Standard 1080p HD video
  • You should be hosting/publishing this video to your company’s YouTube account.
    (or any similar video service like Vimeo or TikTok that does not require viewers to create an account to watch.)
  • This is maximum viewing resolution for video for all web browsers (chrome, safari, edge, etc.)
  • Larger video formats are fine, they just take longer, upload and playback.
  • Video URL addresses need to be in the traditional HTTPS format.
    (ex. https://www.blown2particles.com/awesomesauce/)

PRO-TIP: Want to use something like 4k video? Try using a short promo, that links to the longer video on your channel.

Tips, Tricks, + Tools

Finally, we have some Tricks and Resources to make your life easier!

 

If you’re like me and struggled through English classes… I can already hear you groaning about being asked to show your work on paper.

 

But you’ve committed to exploring this far, give yourself some credit!

 

Seeing the massive value that the Business Blast offers your business. We took things one step further and figured out which of today’s modern tools are the most beneficial to you that removes stress and reduces time creating useful business content!

When paired with the Blown2Particle’s Business Blast, it creates an unlimited number of opportunities for your business.

 

 

 

Tools

Grammarly – free writing assistant software, easy to install, works with everything, corrects spelling and grammar.

  1. Go to Grammarly.com
  2. Click any of the ‘sign-up’ or ‘get Grammarly’ buttons. You can’t miss them.
  3. Use your email or social media to create account.

You’ll be automatically directed to your account dashboard.

  1. Click “Apps” on the left side menu.
  2. The first option is for Windows users, click the ‘Install’ button on the right.
  3. Open your ‘Downloads” folder and run the ‘GrammarlyInstaller’ application.
  4. Follow the installation wizard and you’re all set!

Now anytime you are typing with Microsoft or Google products (Word, Excel, Email, Online Forms) you’ll have a writing assistant!

Next is Voice-to-text, You already have tons of access to this; you may not even realize it.

 

Microsoft Word/Outlook:

  1. Open a new blank document
  2. Select the “Home” tab from the toolbar.
  3. At the top right screen, locate the microphone icon labeled ‘Dictate’. Click to open the submenu.
  4. You get two options of voice-to-text.
    1. Dictate: Activates the microphone and converts what you say into text.
    2. Transcribe: You can use a pre-existing audio clip or record a clip to be converted to text.

Smart Phone (Android/iPhone):

  1. Search your applications for “Notes”
  2. Add a new note.
  3. Look for “Voice Note” or “Voice Recording”
  4. Simply start talking and your words will appear on the screen as text.

You can also record your voice and transfer to your computer.

 

 

The last tool we HIGHLY STRONGLY RECOMMENDED is A ChatGTP Account is MANDATORY FOR YOUR SUCCESS using the Project Vault.  The resources we’ve created for you to pair with this tool are jaw-dropping, true game-changers.

AI writing assistants are tools created for people like you and we have loads of easy-to-use resources readily available that unleash the Business Blast’s full potential.

ChatGTP:

  1. Go to chat.openai.com
  2. Top right corner, click “Create Account”
  3. Create an Account
  4. Use the ‘chat prompt’

Want to learn more about this amazing tool? Check out our Project Vault: Tips + Tricks Video on YouTube for a quick walkthrough using ChatGTP with the Business Blast!

 

 

 

Resources

We have created templates, examples, and AI prompts that you can use to help create your content with Project Vault.  We have bundled all these resources into a .zip file that you can download by clicking the link below.

 

Click to Download  – Project Vault Resources.zip

 

Want to see a quick walkthrough using these tools? Check out the video.

 

Still trying to get a better grasp?

 

Check out the Project Vault Training Course Playlist on Blown2Particles’ YouTube channel.   We cover the same step-by-step walkthrough with demonstrations using Tools + Resources alongside the Business Blast!

Your New Secret Weapon

The Project Vault  is loaded with a full variety of options and is the most powerful tool offered by Blown2Particles. While showing your work regularly might seem like a lot at first, the countless benefits to providing regular public makes up for your effort 1000%.

While mastering these new skills has a learning curve, but before you know it, this beneficial task becomes second nature and you’ll have new customers to show for it.

Blown2Particles is excited to take you on the journey to become a ‘Master Blaster’!  The more ‘evergreen’ content you create, you’ll find yourself saving precious time and the reflective growth of your business!

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